Planning an event this year? Yay! At Pine Valley Rental & Sales Inc. we love a good party. Once you’ve decided on the setting, picked a theme and created the guest list you may be left wondering, “just how do I figure out what size tent I need for my event?” Don’t worry, we’re here to help. Our experienced staff can guide you through the process offering tips on sizing, layout and table quantities. We can also get you set up with chairs, dance floors, lighting, heating and more. At Pine Valley Rental & Sales Inc. you can rest assured that you’ll find the best tents and accessories to make all your Bayfield, Pagosa Springs and surrounding Colorado area events truly unique. Here’s everything you need to know about tents!
Why You Need a Tent
Two words. Murphy’s Law. Rain can and will happen at the most inopportune times. Unless your venue comes with an alternate indoor option you’re going to need a tent. Even on a clear day excessive heat or cold can ruin an otherwise excellent party. You can choose your tent, but you can’t choose the weather. Add tent rental on your to-do list and budget under ‘venue’ so that no matter the weather your event will be covered. Pun intended.
What Size Tent do You Need?
First, determine what style of event you’re planning. A stand-Up Cocktail-Style reception, for instance, will require much less space per person than a seated dinner will. Most wedding planners will suggest 6 sq. ft. per person for Cocktail-Style and up to 12 sq. ft. per person for seated dinners. Once you know what kind of party you’re throwing here’s a helpful chart for selecting a tent size.
Other Things to Consider
Choosing the right tent or canopy for your special event is critical to the comfort of your guests and the smooth flow of traffic throughout the event site. Here are some other things you’ll need to consider:
- What kind of surface will the tent be placed on? Grass, concrete, asphalt, wood deck?
- How much space do you have? Dimensions of tent site?
- What other items would you like to have under the tent? Buffet, bar, cake table, dance floor, stage, etc.?
- What time of day will your event take place? Will you need lights and/or heat?
- Is there a power source at the site? What are your power requirements?
- Do you wish to enclose any portion of the tent?
- Will you need accessory tents for caterer’s prep station, beverage service station, or to feature a focal point such as an ice sculpture or wedding cake?
Insurance on Your Dream
You don’t have to figure out your tent sizing all on your own, at Pine Valley Rental and Sales Inc. we’ll be happy to help. Call us today to speak with one of our knowledgeable event specialists on planning your dream Colorado event. And, remember, even if you don’t have to use it, think of your tent as ‘dream insurance.’ You have a dream, of a perfect day and you want to see it come true. Don’t let sudden rain, unexpected cold weather, or unseasonably hot weather stand in your way! We’ll work with you to design the perfect tented event complete with arches, staging, sound systems, lighting, food service items, a bar and more! We have all your event rentals covered.