Table set for an event party or wedding reception

Your wedding task list is long, but you’re slowly checking items off your to-do list. When it comes to the seating arrangement for your wedding, let Pine Valley Rental make the process easy. We will provide all of the tables and chairs for your guest, along with any other items you might need. Here are a few tips to help you plan your guest seating assignment.

The elderly woman's hand points to the chalkboard Seating chart. Wedding seating chart on the easel at light restaurant on fresh air. Vintage tonted photo.

Choose between assigning seats or letting guests choose

Will you be assigning guests to a particular spot, or letting them pick for themselves? Either way, make sure that it is clearly specified whether guests will need to find their seat or simply sit down.

If assigning, provide signs or charts to direct guests in the right direction. Placing a name card at each seat will also make the task of finding individual seats easier. If you’re letting guests choose, then make a sign that will let them know to do so.

wedding centerpieces

Choose table shape

Round? Square? Oval? Rectangle?

The shape of your tables will determine how many people can be sat at each table, and will also affect the seating layout. Round tables are the most common, but rectangular tables can seat more people and make it easier for guests to converse. Decide what you think will work best for the area where your reception will be held along with the number of guests you will have.Wedding table under tent, with Mr and Mrs signs on the chairs

Put yourself first – then family and wedding party

Traditionally, the bride and groom sit facing the rest of the wedding guests. If this is what you want to do, then decide next whether you will want to sit at your own table or employ a long table to share with the wedding party. After you’ve made this decision, then you can build the rest of your seating arrangement around your choice.

Cute Young Smiling Girl Using on Ipad at Home

Go digital

Several websites such as WeddingWire, AllSeated and Tablerrr allow you to work on your seating chart online, making the process much more simple. The drag and drop options allow you to you rearrange tables easier and customize seating assignments until you are content with the seating chart.

impressive wedding set up

Table categories

Keep in mind who your guests are and who they will be most compatible with at your wedding.

Parents and grandparents should be placed close to the wedding party and their families, in a place where they will be able to see what’s going on. Avoid sitting the elderly near speakers or the band, as they might not appreciate the loud noises around them.

If you know that certain friends get along with other friends attending the wedding, then give them the opportunity to sit together, catch up, or enjoy the reception together.

Avoid a single’s table. While you might be trying to play matchmaker for your single friends, they might be put off or embarrassed by the decision to sit with a bunch of other people they might not know.

A kid’s table with activities such as coloring books or other crafts is also a great option to keep them preoccupied while the reception is happening.


Once you’ve got your seating chart perfected, give Pine Valley Rental a call at 970-731-4410 to reserve the tables and chairs you need for your big day.